Document Management
No burdensome paperwork from now on. Our specialists take the load off your shoulders with non-stop, professional document handling.
- Every document indexed and searchable
- Broker packets filed for you
- Audit-ready in minutes, not days
Streamline your operations with MAT Dispatch
Running a trucking business without a document system means every audit, claim and payment dispute turns into an archaeology project. We build a single indexed archive for your authority, insurance, driver files and load paperwork.
Documents are captured at the source — the driver's phone — and filed automatically against the correct load, truck and broker, so retrieval takes seconds.
Why choose MAT Dispatch for Document Management?
Comprehensive coverage
Authority, insurance, driver qualification files and load paperwork in one archive.
Timely completion
Documents processed the day they arrive, not at week's end.
Accurate filing
Indexed by load, truck, broker and date.
Compliance auditing
Regular review against DOT and broker requirements.
Personalized support
A specialist who knows which broker wants what format.
What our Document Management includes
Careful preparation
Preparation and delivery of rate cons, insurance certificates, W-9s and carrier agreements.
Handling of paperwork
Filing and storage of all transmitted paperwork, including bills of lading and delivery receipts.
Checks and audits
Compliance checks and regular audits to keep every piece current.
Real-time tracking
See the status of any document the moment it moves.
How our Document Management works
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1. Sign up
Set up your account and give us your existing files.
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2. Collecting documentation
We collect documents from your load paperwork as it is created.
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3. Reviewing & dispatching
Each file is checked, indexed and pushed where it needs to go.
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4. Ongoing management
Renewals, expirations and re-filings tracked for you.
Who needs Document Management?
Whether you run one truck or fifteen, the desk works the same way — one specialist, full transparency and no long-term contract.
See how to startOwner-operators
- Stop hunting for a BOL that a broker says never arrived.
Small fleets
- One archive across trucks and drivers with role-based access.
Growing carriers
- Scale onboarding without adding an office hire.
Key features of our service
All paperwork handled
From authority to POD.
Professional audits
Regular compliance monitoring.
High-level security
Encrypted storage and access control.
Easy integration
Works with the tools you already use.
Get a free setup
Free to get started.
Contact us for free setup.
MAT Dispatch's job is to provide the best document management in the market for every driver — high-quality work, best-paying loads and no surprises on the invoice.
Free setup
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+1 (678) 605-9031Don't drive empty — Drive with MAT Dispatch!
You didn't buy a truck to chase bad loads or sit empty. Our dedicated dispatchers help you stay loaded with smart routing, strong broker connections and real support when things change on the road.
- Full-Service Dispatch Support
- Efficient Route Planning
- Non-forced dispatch
Questions? We have answers
What does MAT Dispatch's document management service include?
Everything listed on this page is covered by one flat service fee — no per-document charges, no setup fee and no hidden add-ons. Your dedicated specialist handles the work end to end and reports back weekly.
Do I have to sign a long-term contract?
No. We work month to month. If the service is not paying for itself you can stop with a simple written notice — we will hand over every file we hold for you.
How fast can we get started?
Most carriers are fully onboarded within 24 hours. Send your MC/DOT number, W-9 and a certificate of insurance, and your specialist takes it from there.
Who will I be talking to?
One named specialist, reachable by phone, SMS or email — plus a backup on the same desk so you are never left waiting when your contact is off shift.